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FAQ

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What can be done to assure that the ID number is correctly marked on the Adjudication Form?

 

The student MUST sign the back of the form. This action is the absolute best way to check the ID for accuracy. When the form is fed, the person at the computer should check the name that comes up on the screen against the signature. If it’s a match, you know, without the slightest doubt, that the ID number is correct.

 

In addition to this, the judge, monitor, and tally checking person should also check for accuracy.

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We have five judges per judging room. Must we staple the five forms together?

 

Yes. Audition Manager requires that all the judges’ forms for a student be fed at the same time. You can image what a problem there would be if a single form was misplaced. Having the forms feed one right after the other resolves most of the lost-card problem.

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What if we’re in the middle of the audition and have a power failure? What happens to the data?

 

Unfortunately, those of us who have worked with computers for any length of time know that crashes, power failures, system hangs are part of life. Be prepared in case something goes bonkers.

 

I recommend this procedure during the tallying of results:

 

1. Feed about 10-20 forms.

2. Save.

3. Put the saved forms in a box.

4. Go back to number 1.

 

If there’s a power failure or crash, you will only have to refeed the forms that are not in the box.

 

It’s also great to copy the Audition Manager files about every hour, then start a new box labeled with the time of the last backup.

 

If you’re a maverick and refuse to save often and backup, there’s one good thing: The Adjudication Forms can be refed very quickly.

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We have students taking the ACT on the day of the auditions. Will Audition Manager allow them to be scheduled last during the day?

 

Yes. In the Students window, mark students who need to be scheduled last in the schedule box.

 

Note: Scheduling for the afternoon may be impossible. For example, if the Oboes are heard in the morning and the Bassoons in the afternoon, a student who plays Oboe will not have an afternoon time available. You’ll just have to work this problem out without Audition Manager.